Do Cash Registers Require BIS CRS Certification Under IS 13252 (Part 1):2010?

A cash register has functions that go beyond simply calculating a bill; it manages transaction data, is connected to peripheral devices, and acts as a vital component of the modern retail infrastructure. Yet before manufacturers or importers bring such machines onto the Indian market, there is one major question relating to compliance that must be settled: is BIS CRS Certification required for cash registers?

Yes, it is. In the Compulsory Registration Scheme (CRS) of India, cash registers have been specifically mentioned, and the standard IS 13252 (Part 1):2010 – Information Technology Equipment: Safety – General Requirements has been prescribed by the Indian authorities in the notification of the list of such products.

Businesses operating within India, as well as foreign companies and importers, need to be aware of the legal requirements laid down in the BIS CRS Certification for Cash Registers before they manufacture, import, or sell the cash registers in India. In the following paragraphs, the regulatory structure, certification processes, documents involved, associated costs, time taken, and validity of this certification will be examined.

Why Are Cash Registers Covered Under BIS CRS?

Cash registers are electronic products involving information technology that have to satisfy the relevant safety requirements. In order to ensure product safety and to prevent non-compliant equipment from getting onto the market, the Government of India has placed cash registers within the framework of compulsory registration administered by the Bureau of Indian Standards (BIS).

As shown in the official BIS product list, cash registers are included in IS 13252 (Part 1):2010; the registration scheme covers products which are manufactured in the country as well as those that are imported into India.

It therefore follows that businesses should not suppose that a cash register is exempt merely because it has been designed for use in a business environment rather than for home use.

What Cash Registers Need to Have BIS CRS Certification?

The requirement extends to all cash registers that fall within the notified product category, regardless of whether they are manufactured in India or elsewhere.

Businesses should assess the following before applying for BIS Certification for Electrical Products:

• Indian manufacturers
• Foreign manufacturers
• Importers and distributors
• Many brands or models

It is insufficient to rely on the commercial name of a product alone to determine whether or not compliance status is assured; there are several other factors, such as the notified category of goods, the technology involved, the manufacturing site, the brand name, and the standards of applicable rules, that must also be verified.

What are the requirements established by the Government?

The regulatory framework includes the Bureau of Indian Standards Act, 2016, the BIS (Conformity Assessment) Regulations, 2018, and the Electronics and Information Technology Goods (Compulsory Registration) Requirement Order.

The BIS manages the CRS according to Scheme II of the Conformity Assessment Regulations; and in order to be placed on the market, covered goods must comply with the relevant Indian Standard and be accompanied by the required Standard Mark together with the appropriate registration number.

This implies that for businesses which wish to obtain BIS Certification in India, it cannot be taken for granted that a general product test report, an overseas safety certificate or a declaration of conformity will replace the necessary BIS registration.

Basic Requirements for BIS CRS Certification for Cash Registers

Before you start the application, manufacturers should make sure that the product and the related documentation are ready.

The essential requirements include:

• The identification of the relevant product category and Indian Standard.
• The product was tested at a laboratory recognised by BIS.
• A test report that meets the relevant CRS requirements.
• Information regarding the manufacturer, factory, brand, and model accurately.
• The documents, declarations, and undertakings required by the BIS.
• Where required, the appointment of an Authorised Indian Representative (AIR) must be made by a foreign manufacturer.
• Following the registration, adherence to the BIS Standard Mark and labelling requirements.

The CRS portal states that the test report included with the application must be no older than 90 days, so applicants should carefully coordinate their testing and submission in order to avoid having to go through the steps again due to the report exceeding the allowed time frame.

Documents Required for BIS Certification for Cash Registers

Making thorough documentation ensures that the details included in the test report, the application, and the manufacturer’s records agree.

• Business Registration Certificate – Proof of company incorporation or legal entity
• Product Details & Specifications – Complete technical information of the product
• Test Reports – Issued by BIS-recognized labs confirming compliance
• Trademark Certificate – Proof of brand ownership (if applicable)
• Authorization Letter – For authorized signatory or representative
• AIR Documents – Mandatory for foreign manufacturers appointing an Authorized Indian Representative

The checklist in question varies according to the particular application and the manufacturer category. The BIS publishes the instructions for product registration as well as the relevant document requirements via its official CRS portal.

How to Obtain BIS CRS Certification for Cash Registers

Step 1: Online Application Submission

In order to begin the certification process for cash registers in accordance with IS 13252 (Part 1):2010, the manufacturer must first register on the BIS CRS portal and get their login details.

Key Points:

• Register on the BIS CRS portal.
• Please enter the manufacturer’s details and those of the business.
• Obtain login credentials.
• To access the portal, you can carry out product testing and registration.

Step 2: Product Testing at a BIS-Recognised Laboratory

The applicant should produce a test request via the CRS portal and send the cash register sample to a laboratory that is recognised by BIS for testing in accordance with the relevant Indian Standard.

Key Points:

• Create the product test request.
• Choose a laboratory that is recognised by the BIS.
• Send the needed product samples.
• Get the test report that shows conformity with the applicable standard.

Step 3: Submission of the CRS Application

Upon getting the test report, the manufacturer then submits the CRS application together with the necessary supporting documents and the prescribed fees.

Main Points:

• Ensure the submission of the test report within 90 days of its validity.
• Upload all the necessary documents as per the BIS requirements.
• Verify that the information regarding the model, brand, and the manufacturer is in line.
• Fill out the application form and make the payment of all the government fees as per the requirements. 

Step 4: Application Examination

The BIS reviews the application, the testing report, and the supporting documents to ascertain compliance with the CRS standards.

Main Points:

• Confirmation of the laboratory testing report.
• Review of the manufacturer, brand, and model information.
• Review of the supporting documents and declarations.
• Send clarifications or extra documents if BIS asks questions.

Step 5: Grant of BIS CRS Registration

When an application satisfies the relevant requirements, BIS grants CRS registration to the manufacturer for the cash register product that has been approved.

Key Points:

• The BIS grants the CRS registration certificate.
• A distinct registration number (R-number) is issued.
• The manufacturer should apply the prescribed BIS Standard Mark together with the registration number to the product that is registered.
• The marking and labelling of products have to meet the relevant BIS requirements.

BIS CRS Certification Cost for Cash Registers

The cost of BIS CRS Certification for Cash Registers under IS 13252 (Part 1):2010 depends on several factors, including:

• Product type and specifications
• Applicable Indian Standard
• Product testing requirements
• Number of models or variants
• Documentation requirements
• Laboratory testing charges
• Applicable BIS government fees

The final price for BIS CRS Certification of cash registers may differ according to the product specifications, the extent of the testing, the number of models, and any extra compliance requirements.

BIS CRS Certification Timeline for Cash Registers

Generally, the process of obtaining BIS CRS Certification for cash registers takes about 20 to 30 working days, provided that the necessary documents, product samples, laboratory testing, and BIS review are carried out promptly.

The exact timeline will depend on the availability of the laboratory, the complexity of the product, the accuracy of the documents, and any questions or requests made by BIS during the application review.

Common Challenges During Cash Register Certification

Getting BIS CRS Certification for cash registers can prove to be complicated if the product testing and the documentation needed for the application are not properly coordinated.

• Testing failures
• Incorrect model details
• Brand documentation gaps
• Expired test reports
• Foreign manufacturer requirements
• Labelling errors

Sorting out these problems beforehand will help cut down on unnecessary delays and increase the readiness of the application.

BIS Certification for Foreign Products: Key Things to Know for Foreign Sellers

Foreign manufacturers wishing to distribute cash registers in India must fulfil the same CRS requirements as Indian manufacturers, as possessing a CE mark, FCC approval, or certification from another country does not constitute BIS registration.

Foreign suppliers lacking a liaison or branch office in India need to name an Authorised Indian Representative (AIR) as required by the BIS; separate registration requirements may apply to different brands or manufacturing sites.

Foreign producers should check that the approved registration includes all the relevant brands and models prior to exporting the goods and ensure that the goods bear the needed BIS mark.

What makes UMSPCS the Choice BIS CRS certification for Cash Register?

At UMSPCS, we assist manufacturers and importers in meeting product certification requirements by means of a method that is specific to the product and focuses on the documentation.

With 6+ years of compliance experience and support covering 600+ product compliance requirements, UMSPCS can assist with:

• Standard identification
• Documentation review
• Testing coordination
• Application assistance
• Foreign manufacturer support
• Query management
• Ongoing compliance guidance

The aim is to simplify and give a more organised appearance to the certification process, and at the same time to enable businesses to spot possible compliance problems before they interfere with their entry into the market.

Conclusion

Yes, cash registers must be registered with the BIS CRS in accordance with IS 13252 (Part 1):2010 as stated in the official notified product list; manufacturers, importers and foreign brands should check the relevant standard, carry out product testing, prepare the necessary documents and secure registration before putting the relevant products on the Indian market.

Starting early will enable companies to deal with the requirements relating to testing, documentation, registration, and labelling without having to face last-minute complications.

Are you planning to manufacture or import cash registers into India?

Connect with UMSPCS now and let our compliance team assist you in planning the appropriate BIS CRS Certification for cash register route.

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FAQs

1. Is it necessary to have BIS CRS Certification for cash registers in India?

Cash registers are included in the Compulsory Registration Scheme based on IS 13252 (Part 1):2010, and before any covered products are placed on the Indian market, they must satisfy the relevant requirements.

2. What Indian Standard does apply to cash registers?

The standard in question is IS 13252 (Part 1):2010, entitled Information Technology Equipment – Safety – General Requirements. It is the applicant’s responsibility to check the current status of the applicable standard before carrying out testing.

3. Is it possible for foreign manufacturers to apply for BIS CRS Certification?

Yes, manufacturers based outside India can apply under the CRS. Companies that do not have a liaison office or a branch office in India must appoint an AIR in accordance with the BIS guidelines.

4. Is it possible for an importer to apply for BIS registration rather than the manufacturer?

The manufacturer usually handles the registration for a product. However, the importer should contact the manufacturer to make sure that the appropriate product and brand are properly registered.

5. Can a certificate obtained from the CE or the FCC take the place of BIS CRS registration?

Far from it, overseas certifications do not satisfy the mandatory Indian registration that applies to covered cash registers.