How to Obtain BIS CRS Certification for Automatic Data Processing Machines – IS 13252 (Part 1):2010?

Automatic Data Processing (ADP) Machines like computers, workstations, servers, and others similar to those have now become an integral component of the age of digitization and find usage in all sectors. However, before making them available for purchase in the Indian market, it becomes essential for the manufacturers to abide by the safety norms set forth by Bureau of Indian Standards (BIS) under the scheme of Compulsory Registration Scheme (CRS).In case your objective is to manufacture, import, and sell Automatic Data Processing Machines in India, then it becomes mandatory for you to obtain BIS Certification for Automatic Data Processing Machines. Non-compliance can result in problems at the level of customs clearance, product seizure, fines, and restricted market entry.This blog covers all that one needs to know about the BIS CRS Certification in India, including eligibility criteria, legal framework, testing procedures, documentation process, certification process, timelines, validity, hurdles faced, and how UMSPCS makes it all easier for you.

Why is BIS Certification Mandatory for Automatic Data Processing Machines?

The Government of India brought out the Compulsory Registration Scheme (CRS) through the Bureau of Indian Standards to provide compulsory compliance of certain Indian Safety Standards before placing these electronic and IT goods into the market.ADP Machines belong to the category of Electronics and Information Technology Goods (Requirements for Compulsory Registration) Order brought out by the Ministry of Electronics and Information Technology (MeitY).Manufacturing and marketing of such goods without BIS CRS registration is an illegal act in India.

Legal Framework Governing the Certification

The certification comes under various regulatory bodies and notices such as:

• Bureau of Indian Standards Act, 2016
• Bureau of Indian Standards Rules, 2018
• Compulsory Registration Scheme (CRS)
• MeitY Electronics and IT Goods (Requirements for Compulsory Registration) Order
• IS 13252 (Part 1):2010

All these regulations together make the BIS CRS Certification compulsory in India.

Who Needs BIS Certification for Automatic Data Processing Machines?

The certification is applicable to:

• Manufacturers based in India
• Exporting manufacturers outside of India
• Importers
• Brand holders
• OEM manufacturers
• Private label manufacturers

Foreign manufacturers have to name their Authorised Indian Representative (AIR) prior to seeking BIS Certification under the CRS program.

Products Covered Under IS 13252 (Part 1):2010

Included products may be:

• Personal Computers
• Desktop Computers
• Computing Processors
• Business Computing Systems
• Industrial Computing Systems
• Workstations

The concerned model shall satisfy the relevant Indian Standard for registration.

Basic Eligibility Requirements IS 13252 (Part 1):2010

The manufacturers shall make sure that:

• Manufacturing facilities are operational
• Products are in conformity with IS 13252 (Part 1):2010
• Testing of the product has been done in a BIS approved laboratory
• Technical information is complete
• Factory Information is correct
• Foreign applicant appoints an Authorized Indian Representative (AIR)

Key Documents Required for BIS CRS Certification

Generally, the list of documents includes:

• Registration certificate of business – Proof of incorporation or legal entity
• Details and specifications of the product – Technical details of the product
• Test reports – Issued by BIS-approved laboratories verifying compliance
• Trademarks certificate – Proof of ownership of trademark (if any)
• Authorization letter – Authorizing person or his/her representative
• Documents of AIR – For foreign manufacturers appointing their Authorized Indian Representatives

Good documentation ensures a quick certification process.

Complete Procedure to Obtain BIS Certification in India

Step 1: Product Profiling & IS Standard IdentificationIdentify if the product requires BIS CRS certification and the relevant standard as IS 13252 (Part 1):2010. Helps prevent:

• Incorrect product classification
• Testing delays
• Rejection of application

Step 2: Product TestingArrange product testing at the BIS approved laboratory. Includes:

• Arrangement of testing
• Coordination with the laboratory
• Verification of compliance
• Test report preparation

Step 3: Document PreparationPreparation of all documents as per BIS CRS guidelines. Such as:

• Technical document
• Specifications of the product
• Circuit diagram
• Manual of user guide
• Manufacturing and quality control documents
• AIR document (if manufacturer is from abroad)

Step 4: Application Filing & BIS ReviewFiling of application with the help of BIS CRS portal and submission of other relevant documents. BIS reviews the application and clarifies if necessary.Step 5: BIS RegistrationOnce reviewed successfully, BIS provides:

• CRS Registration certificate
• BIS R-number

Registration is normally valid for 2 years.Step 6: BIS Marking & LabelingEnsuring the BIS labeling requirements are complied with, such as:

• BIS standard mark
• R-Number
• Labels on the product and packaging

Step 7: BIS Registration RenewalMaintaining compliance by ensuring:

• Renewal of BIS Registration
• Inclusion of new product model
• BIS Surveillance support
• Adherence to revised BIS requirements

Product Testing Requirements

Testing should only be carried out in a laboratory that is approved by BIS. The laboratory tests various safety aspects specified in IS 13252 (Part 1):2010, which include the following:

• Electrical safety
• Protection against electric shock
• Mechanical safety
• Fire hazard
• Temperature
• Insulation
• Construction
• Components

The testing requirement depends on the configuration of the product.

Estimated Costing & Timeline for BIS CRS Certification IS 13252 (Part 1):2010

The number of certifications for electronics products required for BIS certification depends upon many important aspects such as:

• Type of product
• Category of product
• Complexity of documentation
• Testing requirement
• Government fees charged by BIS

Category	Total Cost (Excluding GST)
Indian Manufacturer	₹55,000 + GST
Overseas Client	₹90,000 + GST

While the time limit differs according to the quality of documentation and the schedule of testing, usually it is around 20 – 30 days in the case of India.

Benefits of BIS Certification for Automatic Data Processing Machines

There are many benefits that accrue from BIS Certification of Automatic Data Processing Machines.

• Legal Requirements
• Market Access to India
• Consumer Confidence
• Good Reputation
• Clear Customs Procedures
• Competitive Edge

Common Challenges Faced by Indian Manufacturers

Most of the manufacturers underestimate the complications of the CRS procedure.Some of the problems may be:

• Wrong product classification
• Choosing the wrong IS Standard
• Documentation problems
• Product tests failing
• Delay in lab appointments
• AIR problems for foreign manufacturers
• Technical clarifications required by BIS
• Incorrect labeling

Professional regulatory consultancy saves you from such costly mistakes.

BIS Certification for Foreign Manufacturers

Foreign firms planning to ship Automatic Data Processing Machines from abroad to India need BIS certification for foreign manufacturers prior to the commencement of commercial shipment.Some other important requirements are:

• Authorized Indian Representative (AIR) Appointment
• Foreign manufacturing unit information
• Trademark permission
• Testing of products in BIS-accredited laboratories
• Submission of CRS application

AIR appointment is one of the most important requirements for foreign applicants.

Latest BIS Guidelines Manufacturers Should Know

The manufacturers must keep themselves updated with regard to any notification issued by:

• Bureau of Indian Standards (BIS)
• Ministry of Electronics and Information Technology (MeitY)

It is important to ensure that:

• Testing is carried out only in accredited testing laboratories.
• The products comply with all the latest notified standards and their amendments.
• Labels on the products conform to BIS labeling specifications.
• Reapplications are done before the expiry of the certificate validity period.

Any modification in the product design, brand name, or manufacturing place is assessed from the regulatory point of view.

Why Manufacturers Trust UMSPCS for BIS Certification

Acquiring BIS CRS Certification in India requires technical evaluations, documentation, coordination with laboratories, and compliance with regulations. UMSPCS provides comprehensive support from end to end to make your BIS CRS certification process easy for domestic and international manufacturers.With more than 6 years of experience and 600+ successful products certifications under our belt, UMSPCS has facilitated business in various industries in complying with BIS regulations.Our services include:

• Product suitability evaluation
• Selection of appropriate IS standard
• Preparation & review of documentation
• Coordination with BIS approved laboratories
• Online application submission
• Support with AIR
• Query resolution for BIS
• Renewal and compliance assistance
• End-to-end project management

Why Early Certification Matters

Often, businesses start the bis certification process only in the last step of product launch. Nevertheless, delays in tests or documentation can delay product launches.Early starting of the certification process will help manufacturers to:

• Prevent delivery delays
• Prevent compliance risks
• Avoid regulatory fines
• Enter the Indian market timely
• Ensure business continuity

It is particularly important for importers and foreign manufacturers to plan ahead.

Conclusion

BIS Certification for Automatic Data Processing Machines per IS 13252 (Part 1):2010 is compulsory for manufacturers and importers who want to sell their products in India. It helps in ensuring that the safety standards set by India are followed, which further makes sure of market access to the product and builds up customer confidence.No matter whether you are an Indian manufacturer or are looking for BIS certification of foreign manufacturers, it needs proper planning, accurate documentation, proper product testing, and following of BIS rules.We, at UMSPCS, can help you with all these processes and more; right from product testing and documentation to filing applications, handling queries, and providing post-certification help. So, if you want to sell Automatic Data Processing Machines in India, then do not hesitate to approach UMSPCS now!Read more also: BIS ISI Certification for Rapid Hardening Portland Cement IS 8041

FAQs

1. Is BIS Certification Mandatory for Automatic Data Processing Machines in India?

Yes, Automatic Data Processing Machines that have been notified under Compulsory Registration Scheme must be registered with BIS prior to manufacture, importation and sale in India.

2. What is the Indian Standard for Automatic Data Processing Machines?

This product must be manufactured as per the standard of IS 13252 (Part 1):2010 as per the BIS Compulsory Registration Scheme.

3. Who may apply for BIS Certification for Automatic Data Processing Machines?

Indian manufacturers, foreign manufacturers, importers, brand owners and OEMs may apply for certification based on the relevant BIS requirement.

4. How long will it take to get the BIS CRS Certification in India?

It takes about 20 – 30 days for obtaining the certification based on testing and documentation.

5. May foreign manufacturers obtain the BIS Certification?

Yes, Foreign manufacturers may obtain the certification by appointing Authorized Indian Representative (AIR).

6. What is the validity period of BIS CRS Registration?

The registration validity period is 2 years and it may be extended before its expiry.

7. What will happen if products are not sold with BIS Certification?

These products can be subject to measures like product import restrictions, fines, product recalls, seizures, etc., based on Indian regulations.